WOMS Handbook


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Student and Family

Home Computer Handbook





West Oakland Middle School


991 14th Street.

Oakland, CA 94607 (510) 879 2093




West Oakland Middle School is pleased to participate in School2Home, a new, evidence-based technology immersion program designed toimprove the academic performance and digital literacy of students and to strengthen parent involvement in education.


As part of the program, each participating student (and therefore her or his family) can receive a refurbished desktop computer for use in the student’s home. The refurbished desktops will be provided by the Oakland Technology Exchange (OTX)Students will have access to home desktops at school during the school day. The desktops will be the property of the family and do not have to be returned.  Parents and students will have the opportunity to upgrade their computer or receive additional equipment if they choose to participant in further training and or volunteering at OTX.


A home computer provides exciting opportunities for students and it entails responsibilities. All grades at WOMS are eligible this school year.


This handbook explains what is expected from students and families regarding proper home desktop use and care.  A parent/student home desktop agreement is also included as Appendix A and should be signed by both the student and her or his parent/guardian and returned to the student’s 1st period teacher.







Program Information

4         Brief Overview of the School2Home Program

4         Parent/Guardian Technology Workshops

4         Parent/Guardian Expectations and Responsibilities

Home Desktop Information

5         Daily Expectations and Responsibilities

5         Home Broadband

6         Using the WOMS Web Page and the Parent Portal

6         Public Access Internet Locations

6         Caring for the Home desktop

7-9    Additional Tips for Caring for the home desktop

Terms of Use

10       Ownership and Management

10       Responsible Use/Internet Safety Policy

10       Privacy Policy

11       Home desktop Software

11       Virus and Spyware Protection Updates

11       Email Etiquette

11       Plagiarism

11       Loss or Theft

11       Insurance (OUSD, WOMS and OTX do not provide insurance)

11       Technical Support

Appendix A

12      OUSD Acceptable Use Policy


Appendix B

13      Student/Parent Home desktop Agreement


NOTE: The following were used as guides in the development of this handbook.


1:1 Home desktop Handbook For Parents and Students, Wayne County Public Schools, Goldsboro, NC


Millennial Classroom Project Handbook, Reed Union School District, Del Mar

Middle School, Tiburon, CA


Summit Academy Schools, One to One Computing Home desktop Program Handbook, Flat Rock, MI, February 2008


Robert Louis Stevenson Middle School, One to One Computing Home desktop Program Handbook, Lost Angeles California, Sept. 2010

Before the Home Desktop Comes Home


Brief Overview of the School2Home Program


School2Home is a comprehensive program to improve student academic performance and technology skills at underperforming middle schools across California. School2Home works with participating schools to provide each student and her or his family with a home desktop to use at school and at home.


The program provides professional development to teachers to help them use technology effectively in their classrooms. Parents will also be provided the opportunity to complete technology workshops to learn computer and Internet basics and ways in which to use the home desktop to be more involved in their child(ren)’s education.


Parent/Guardian Technology Workshops


Before a student can take home her or his home desktop, it is mandatory that the student’s parents (or another adult in the student’s life) complete six hours of School2Home and OTX technology training.  These trainings will be held in three-hour sessions on two different days; the scheduled times and dates for training are based on a parent survey of availability.  This training will cover basic technology skills and ways families can use the home desktop to learn together.  During the training sessions, participants will learn how to reach teachers and administrators to talk about their child’s education.


The sessions will also explain how to order free or low-cost home Internet, how to set up and use an email account, how to access your child’s grades and standardized test scores, and how to get technical support for your home desktop.  Educational and online safety tools in addition to community resources for further technology support and education will also be shared.


 In the event that a student’s parent/guardian is unable to attend the technology training, another adult (18 years or older) in that child’s life must attend the training on behalf of the student.  This person could be a family member, such as an aunt, uncle or older sibling, or another trusted adult, such as a godparent or mentor. The same adult must attend all six hours of training.  Training sessions will be held at Oakland Technology Exchange’s labs located at 1680 14th St, Oakland, CA 94607 (510) 893-4822


Parent/Guardian Expectations and Responsibilities


In addition to attending six hours of School2Home technology training, parents/guardians have additional responsibilities related totheir child’s participation in School2Home.


Throughout the time their student participates in the School2Home program, parents/guardians have a responsibility to supervise their student’s use of the home desktop and Internet at home.  Parents are also expected to use the home desktop to monitor their student’s academic performance and homework and to communicate with teachers and school staff.

A home desktop is a powerful tool for learning. Parents are encouraged to use the home desktop to review what their child learns in the classroom, to introduce their child to fun, educational activities, and to support their child in exploring new ideas and concepts.

When the Desktop Comes Home


Daily Expectations and Responsibilities


 Check teacher websites for homework and updates on school curriculum.

 Check the School Website for important announcements and information.


Students will be using OUSD laptops at school every day and may have homework assignments that require the use of the home desktop.


Home Broadband


Families participating in School2Home are strongly encouraged to have broadband Internet access at home. Specifically, access to the Internet will enable parents to:

    Access their child’s academic progress information including: homework assignments, grades on assignment/tests, progress reports (every 5-

weeks), report cards (every 10 weeks), and attendance records

    Communicate with their child’s teachers and other important school staff

    Access learning and community services



Students will need access to the Internet in order to:

    Complete homework assignments and projects

    Communicate with teachers and counselors

    Access learning and community resources


OUSD has identified a low-cost home high speed Internet offer from Comcast. Currently Comcast has an offer for $9.95 a month. There is a flyer in Appendix C. There is no installation or equipment charge. This offer is extended to all members of the WOMS Community and can be continued until your student graduates from high school.  If you are interested in this option please contact Comcast directly at: 1-855-8-INTERNET (1-855-846-8376). This is a toll free number. School2Home and or OUSD will notify parents whenever additional low-cost high speed Internet offers are made available by participating providers. Other alternatives that are low cost will be given during the parent trainings.


Participants can sign up for low-cost telephone, Internet, Water and Power services by applying for the California LifeLine service if they meet the income eligibility requirements. Eligibility requirements are available online at www.californialifeline.com/source/Requirements.aspx. To apply for this service, an application can be requested from AT&T provider at (800) 377-9450 or a local service provider, or online at www.californialifeline.com/online. The School2Home Parent Workshops will guide participants through the process for applying for LifeLine, if necessary.




West Oakland Middle School Parent Portal


The WOMS Website ( http://ousdms.ousd.k12.ca.us/woms) has a parent portal where parents can check daily attendance records and some grades.  Separate instructions on how to access the information and your passwords will be given to you apart from this handbook. We suggest parents put a bookmark in the internet browser to the school website.



Public Internet Access Locations


OUSD, School2Home and West Oakland Middle School is working to ensure that all families have access to high speed Internet in order toobtain all of the program benefits. The following is a list of options compiled for families without current Internet access:

·      Students will have Internet access at WOMS throughout the day.

·      [AK1] City of Oakland Public Libraries ALL have public hotspot access.  You do not need a library card but you will have access to many more resources if you do have a card. Go to the OPL web site to get library hours for your local branch.  The hotspot access is 24/7 even when the site itself is closed.

·      The closest branch to WOMS is at West Oakland Library, 1801 Adeline St., Oakland, CA 94607

·      Many Starbucks, Panera Bread, McDonalds, and some laundromats offer free Internet access to customers

·      Parents and students will receive additional information on local community Internet access points


Caring for the Home desktop


A home desktop is not difficult to care for.


Below are some additional tips for taking care of your home desktop:


1.  Make sure to keep your computer up-to-date. If your computer notifies you of an update, make sure you click yes to install all updates. This will help protect your computer form viruses and keep your home desktop running at its most productive capacity.


2.  OUSD has made Google Docs and Gmail the common carrier for school use. This means that your students work will be stored in the cloud. Never the less, it is prudent to make sure you are saving backups of all of your files. You can do this in several ways: You can use free backup sites like CrashPlan.com, Email files to yourself, or store files on an external flash drive or staticstate drive. It is best to backup your files in at least 2 different ways in case something happens to your flash drive for example.


3.  Keep your home desktop clean. This may seem like a simple topic, but computers require special cleaning even on the outside. Keeping your system free of dust, dirt and liquids is the first step to computer care. Always turn off your computer before cleaning!


a.  LCD screen: the screen should never be cleaned with glass cleaner, water, or any other liquid. To clean the screen, use ONLY a microfiber cloth or lint-free cloth to gently wipe away dust.

b.  Keyboard: Canned air or small computer-specific vacuum cleaners are an excellent way to clean keyboards, computer case vents, or around disk drive openings.

c.  The rest of the home desktop: should be kept as dust-free as possible. The best product to use to clean your computer is a Mr. Clean Magic Eraser (lightly wet and clean). Alternatively, spray a lint-free cloth lightly with glass cleaner, then clean the home desktop. Too much liquid can damage your computer, even if it is turned off. Be sure to hold the cloth away from the computer when spraying - never spray directly on computer.

d.  When in doubt about how to clean your computer system, consult technical support


4.  Always have clean hands before using your home desktop. Clean hands make it easier to use your home desktop touchpad and there will be less risk of leaving dirt and other stains on the computer. In addition, if you clean your hands before use, you will help reduce wear and tear on the coating of the home desktop caused by contact with sweat and small particles. Dirty fingers can cause letters on keys to disappear and/or become "sticky keys"


5.  Protect the LCD display monitor, as it is VERY fragile. Keep sharp objects from the screen.


6.  Keep all liquids and food items away from your home desktop. Liquids and food crumbs can damage delicate electronic circuits. As tempting as it might be to drink soda, take a bite out of your sandwich or eat or drink any other food of beverages near your home desktop, accidents can happen all too easily. Spilled liquids may damage the internal components or cause electrical injury to the home desktop. Short circuits can corrupt data or even permanently destroy parts. Food crumbs can slip under your keys and cause your keys to stick and become unusable. The solution is very simple: Keep your food and drinks away from your computer. Even if you're careful, someone else might bump into you or your desk.


7.  Beware of Viruses. Never open an email attachment unless you know and trust the person who sent it. Do not accept downloads from

Internet sites that you don't know and trust. Gaming sites generally

offer free downloads that have corrupt files that can infect your computer with malware and viruses.

If you want to play a game online, that’s fine, just don’t download any games - bookmark the site instead so that you can go back touse it later. Also, never click on pop-ups, and avoid sites that have them!


8.  Protect your Identity. Be careful when giving out your email address and personal information online. When signing up forsomething (free) online, many times the site will sell your email address and personal information to a third party vendor, who will use it to send unwelcomed email advertisements or worse. Read over the User Agreement and Privacy Policy before submitting a form online with any private information.


9.   Don't pull on the power cord. Tugging your power cord out from the power socket rather than putting your hand directly on the plug in the socket and pulling can break off the plug or damage the power socket. Also, if you have the power cord near your feet, avoid constantly bumping into the plug because you could loosen it and eventually break it.


10. Plug in accessory devices into their proper slots. Always look at the symbols and shape of the ports on the home desktop carefully before inserting devices. Jamming a phone line into an Ethernet port or vice versa could damage the sockets, making it impossible to use them again. It is very important to observe this step.


11. Try and keep the home desktop on a flat surface. This prevents damage to the home desktop.


Additional tips:


Sharing passwords can be very dangerous. Other individuals can send email in your name, order products on the internet and do other harm.  Keep your passwords safe by choosing ones that do not include your birthdate, children’s names, family pets name and other easily guessed information.


Responsible Use/Internet Safety Policy

Home desktops are being provided to enable students to access educational resources and enrichment activities and to equip students with the skills they need to be successful in the 21st century.


Students are prohibited from accessing, sharing, or creating inappropriate or graphic content, including images or language depictingviolence, nudity, pornography, obscenity or otherwise unsuitable subject matter. WOMS Middle School filters all Internet access, no matterwhere is it accessed, to restrict access to inappropriate online content; however, no filtering program is entirely effective, and ultimate responsibility lies with the student.


Finally, students must comply with the Acceptable Use Policy for Oakland Unified School District (OUSD) as established by OUSD Board of Education

and included as Appendix B.


Privacy Policy


Home desktops are property of the families who earned them by attending the training workshops. Families should be aware that any communications sent form a home desktop to the school or when using an OUSD student account can be monitored  OUSD will fully cooperate with local, state, and federal law enforcement officials in the event of unlawful misconduct or suspicion of misconduct responsible to repair or replace the computer at their own expense.


Home Desktop Software


Your computer comes preloaded with many very helpful programs that will assist you and your child to improve academic achievement and to  help families to use the internet to better their life.


Virus and Spyware Protection Updates


Anti-virus and spyware protection software is downloaded on the home desktop.  An alert message will periodically prompt the student toupdate this software.  Students and families are strongly encouraged to update this software when prompted.  Failure to do so may put the home desktop at risk[AK3] .


Email Etiquette


All electronic communication is subject to monitoring and should not be considered confidential.  Students are expected to use proper grammar, spelling, and punctuation in all electronic communication and should use professional, respectful language. Students are not to use inappropriate content, including text or images depicting violence, nudity, pornography, graphic language, or illegal activity. Further, parents and students should be respectful of teachers’ time and should not email teachers for reasons that are not school-related.




Plagiarism is the act of taking someone else’s words or ideas and presenting them as one’s own. A home desktop makes it easy to copy and paste information from the Internet into a student assignment.  However, taking information directly from an existing source without citing the source is plagiarism, and it is illegal.  If a student wishes to use information he or she found online (on a website or in a digital publication ofany kind) in a school assignment, that information must be correctly quoted or paraphrased and cited.  If a student is unsure about what constitutes plagiarism, he or she should talk with a teacher or another school staff person. Students found plagiarizing will lose credit for their assignment and may face additional disciplinary actions.

Loss or Theft


WOMS Middle School and OTX do NOT have insurance coverage to replace home desktops in the event of loss or theft.


Technical Support


If you are having Internet connectivity issues at home, you should contact your local Internet service provider (Comcast, AT&T, etc.).Contact information for your service providers can be found online or on your monthly bill.


If you are having trouble with the home desktop itself, OTX-WEST provides weekly technical support on computers received from OTX West, every Tuesday 2pm-6pm. We will fix or replace any non-working part on a computer received from OTXWest.


OTXWest will also recycle any computer that you have received from OTXWest when it is, finally, obsolete.

The OTX Warehouse is located at 1680 14th Street in West Oakland (at the corner of 14th street and Willow street).



Appendix A

Oakland Unified School District

Acceptable Use of Technology Consent Form


We are pleased to offer our students access to the District computers, network, and technology for educational purposes. Parents and students are advised that some material accessible via the Internet may contain items that are illegal, defamatory, inaccurate, or potentially offensive to some people. The District cannot guarantee that filtering software will in all instances successfully block access to all inappropriate materials.

To gain access to the Internet, any online digital locker or network storage accounts, email, and any other district electronic technologies, all students and parents/guardians must sign and return this form to the school.

Access to District technology is a privilege, not a right. The District's electronic network is part of the curriculum and is not a public forum for general use. Please carefully read the attached Acceptable Use of Technology policy. Violations may result in disciplinary action.  Violations can include:

  • Sending or displaying offensive pictures or graphics.
  • Using obscene language.
  • Harassing, insulting, threatening or abusing other network users.
  • Violating copyright laws.
  • Using another user’s account and password.
  • Damaging computers, personal or network files.
  • Trespassing in another user’s private files.
  • Attempting to circumvent network security.
  • Using the OUSD-Net for commercial purposes or individual financial gain.

Unless otherwise instructed by school personnel, students shall not disclose, use, or disseminate personal identification information about themselves or others when using email, chat rooms, or other forms of direct electronic communication. Students are also cautioned not to disclose such information by other means to individuals contacted through the Internet without the permission of their parents/guardians. Personal information includes the student's name, address, telephone number, Social Security number, or other individually identifiable information

By signing this agreement, I/we are signifying that I/we have read OUSD Acceptable Use Policy and agree to abide by its terms.  I/we understand that the computer network/computers are to be used solely for educational purposes and that there is no expectation of privacy with respect to the use of the same.

Student Consent

I understand that my computer use, the use of other technologies while at school or connected to the District, and any electronic communication and storage systems (including email and student folders, digital lockers, and class/student websites) are not private and that the District has the right to monitor my activity.

I have read the District Acceptable Use of Technology policy and regulations and agree to abide by these rules. I understand that violation of the policy or regulations may result in disciplinary action, including loss of technology privileges, suspension or expulsion, or legal action.

Student Signature _____________________________ Date ________________

Parental Consent

I have read the District's Acceptable Use of Technology policy and regulations. In consideration for the privilege of my child using the District's electronic communications system, and in consideration for having access to the public networks, I hereby release the Oakland Unified School District, its operators, employees, or agents and any institutions with which they are affiliated from any and all claims and damages arising from my child's use of, or inability to use, the system, including, without limitation, the types of damage identified in the District's Acceptable Use of Technology policy and administrative regulation.

Parent/Guardian Signature___________________________________ Date: ________________


Name of Student: _______________________________________Date of Birth:___/___/____

School:__________________________________________ Grade:_________________________

Home Street Address:___________ _____________________________________

Home Telephone:________________________ Work or Cell Phone: _______________________


Appendix B


OUSD/School2Home Student/Parent Home desktop Agreement

WOMS Middle School




I,                                                                    , attest that I have read and understood the rules and guidelines in the Building Learning Communities, School2Home Student and Family Home desktop Handbook.


I agree to follow the rules and guidelines listed in the handbook, and I understand the consequences of breaking the rules and/or guidelines.  Iunderstand that my use of the program home desktop may be revoked if I fail to comply with the rules and guidelines, and I understand that Imay face other disciplinary and legal actions for inappropriate use of the home desktop.


I further agree not to bring any claim, action, liability or suit against or otherwise seek compensation or damages from WOMS Middle School, Oakland Unified School District, Families in Schools and the School2Home program for any failure of Internet security or safetymeasures, malfunction of the home desktop and software, and any harm, injury or cost resulting from the improper use of the home desktop.


Full Name of Child

                                CHILDS SIGNATURE                                                        DATE



I have reviewed and understood the School2Home Student and Family Home desktop Handbook and discussed its contents with my child.  My child understands the rules and guidelines and the consequences of breaking them. I agree to supervise my child’s use of the home desktop and Internet at home.  I further agree to use the home desktop to monitor my child’s academic performance and homework and tocommunicate with teachers and school staff.


________________________________________________                                                 ____________________________________

            PARENT / GUARDIAN’S SIGNATURE                                                  DATE




If your child receives free school lunches, you may qualify for Internet EssentialsS from Comca








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